Proposal for Dr. Sheldon Hoppe Dentistry — prepared by Roux Agency
Roux AgencyToronto · CAD

Voice receptionist + intake automation — proposal

Dr. Sheldon Hoppe Dentistryan AI front desk built for your three locations.

A working preview of the AI front desk Roux is proposing for Dr. Sheldon Hoppe Dentistry — across the three Toronto locations on Yonge Street and Queen East. 24/7 missed-call recovery and structured intake into your scheduler, working from day one. Live demos below.

Founding-client inclusion — Dr. Sheldon Hoppe Dentistry only

First 3 months of managed operations included at no charge — a $4,500 CAD value.

Dr. Sheldon Hoppe Dentistry would be the first multi-location voice + intake build Roux ships. The founding-client inclusion covers weekly call-log + intake review with a written summary, prompt tuning as your front-desk patterns reveal themselves, small adjustments (new services, holiday hours, scripting tweaks), and incident response within 24 hours. Standard retainer of $1,500/month CAD begins Month 4. Cancel anytime with 30 days' notice.

The pitch — four parts

  1. 01

    Recover the missed calls.

    Multi-location dental practices typically lose 20–35% of new-patient inbound to voicemail or unanswered ring-outs. Across your three locations, that's $9k–$30k/month in unrecovered revenue, conservatively. A 24/7 voice agent recovers 60–80% of that — industry baseline for a well-tuned dental voice agent.

  2. 02

    Book straight into the scheduler.

    The agent integrates with Open Dental / Dentrix / Eaglesoft (we'll confirm yours at kickoff). New-patient cleanings book directly. Existing-patient requests route to the front desk via SMS. Emergencies escalate to a human within the same call.

  3. 03

    Intake automation on top.

    Once the call is booked, the SMS flow handles forms, insurance triage, parking and location info, plus 48h + 24h reminders. Post-visit: rating prompt + Google review request — all branded to Dr. Sheldon Hoppe Dentistry.

  4. 04

    Four weeks to cutover.

    Week 1 voice agent core. Week 2 intake automation layer. Week 3 brand + voice tuning against your real call logs. Week 4 parallel run + cutover + owner dashboard. 30 days of post-launch tuning included. $15,000 CAD all-in.

Live demo

Talk to the agent — and watch what it's doing behind the scenes.

The voice receptionist on the left is the real thing — Hoppe-tuned, running through Vapi + Claude in your browser. The panel on the right shows the system's internal state in real time: live transcript, extracted patient data, pipeline stage, and round-trip latency. This is the same telemetry your front-desk dashboard will surface in production.

Voice receptionist — live sandbox

Talk to the agent that would answer Dr. Sheldon Hoppe Dentistry's phones.

Tuned to a dental front-desk script — books new-patient cleanings, routes emergencies, falls back to a human for anything outside its lane. Click below and try it like a real caller.

Tap to start. Grant microphone permission when prompted.
  • — Latency target: under 600 ms first-token, 1.4 s end-to-turn.
  • — Voice: warm + calm, dental-specific reassurance language.
  • — Logging: every call transcript reviewed in your weekly summary.
Behind the scenes

What the system is doing — live.

Pipeline status

Connect
Listen
Transcribe
Reason
Speak

Transcript

Start a call and you'll see both sides of the conversation here, streaming live.

Detected

Name
—
Phone
—
Location
—
Insurance
—
Intent
—
Urgency
—

Latency (last turn)

First-token—
End-to-turn—

Sandbox demo, isolated from any real patient data. Booking and SMS flows are simulated — the production cutover wires the agent into Dr. Sheldon Hoppe Dentistry's real PMS and telephony.

Full proposal

The line-by-line scope, timeline, and investment — built into this site.

The four-week plan, what's in and out of scope, payment terms, and the founding-client inclusion. Designed to read like a document, not a sales page.

Read the full proposal →Or download the canonical Doc ↗

Next step

Reply if this is worth a closer look.

Hit reply to the email this came in on, or write to thomas@rouxagency.com. If a 20-minute live walkthrough is easier than email, propose two times that work for you and we'll lock one in. Invoice for the deposit goes out on signing — no Stripe link required to start the conversation.